96 Ofertas de Executive Assistant Bilingue en Colombia

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Executive Assistant - Full-Time Position - CST Timezone

Overview

We are seeking a proactive, detail-oriented Executive Assistant to support a growing business with essential administrative and client communication tasks. This role is ideal for someone who thrives in a fast-paced environment, can juggle multiple priorities, and enjoys supporting both customer-facing and internal operations. The ideal candidate is tech-savvy, has excellent communication skills, and is confident handling light sales conversations while staying focused on organization and accuracy.

Key Responsibilities:

Phone Management & Soft Sales

• Answer incoming calls with professionalism and warmth
• Mention ongoing specials or promotions (soft sales approach)
• Capture and record caller information accurately
• Direct calls or messages to the appropriate team members as needed
  
  

• Monitor and respond to incoming leads via SMS
• Engage leads with friendly, timely responses
• Qualify and distribute leads to the right team members
  
  

• Pull new leads from platforms such as GoHighLevel
• Input and update lead data in the CRM system
• Ensure all leads are properly tracked and assigned
  
  

• Assist with updating customer and project records
• Perform light bookkeeping tasks using QuickBooks
• Maintain organized digital files and data for reporting
  
  

• Google Workspace
• Microsoft Suite
• Canva
• Asana
• Slack
• Salesforce / Hubspot
  
  

• 1+ years of experience as a Virtual Assistant, Executive Assistant, or similar role
• Comfortable with phone communication and soft sales conversations
• Familiarity with CRM platforms (e.g., GoHighLevel or similar)
• Basic knowledge of QuickBooks or willingness to learn
• Reliable internet connection and quiet work environment
• Communication Skills: Exceptional written and verbal communication.
• Organization & Attention to Detail: Highly organized, with strong prioritization skills and a focus on accuracy.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Outsourcing and Offshoring Consulting

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Bogota, D.C., Capital District, Colombia $8.00-$2.00 3 days ago

Bogota, D.C., Capital District, Colombia 1 week ago

Bogota, D.C., Capital District, Colombia 4 days ago

Bogota, D.C., Capital District, Colombia 3 days ago

Bogota, D.C., Capital District, Colombia 1 month ago

Bogota, D.C., Capital District, Colombia 600.00- 800.00 2 months ago

Bogota, D.C., Capital District, Colombia 4 days ago

Bogota, D.C., Capital District, Colombia 600.00- 800.00 2 months ago

Bogota, D.C., Capital District, Colombia 600.00- 800.00 1 month ago

Bogota, D.C., Capital District, Colombia 600.00- 800.00 2 months ago

Bogota, D.C., Capital District, Colombia 1 week ago

Bogota, D.C., Capital District, Colombia 600.00- 760.00 3 months ago

Bogota, D.C., Capital District, Colombia $6 0.00- 800.00 2 months ago

Bogota, D.C., Capital District, Colombia 6 months ago

Bogota, D.C., Capital District, Colombia CA 8.00-CA 12.00 1 week ago

Bogota, D.C., Capital District, Colombia 750.00- 950.00 2 months ago

Bogota, D.C., Capital District, Colombia 5 days ago

Mosquera, Cundinamarca, Colombia 1 month ago

Bogota, D.C., Capital District, Colombia 1 week ago

Bogota, D.C., Capital District, Colombia 2 weeks ago

Bogota, D.C., Capital District, Colombia 1 week ago

Bogota, D.C., Capital District, Colombia 12,000.00- 24,000.00 2 weeks ago

Bogota, D.C., Capital District, Colombia 2 weeks ago

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Join to apply for the Executive Assistant role at Windows & Doors Marketing Pros by Kocer Media

Join to apply for the Executive Assistant role at Windows & Doors Marketing Pros by Kocer Media

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Location: Remote (Working EST hours, 9 AM – 6 PM)

Position: Full-Time | Hourly | Long-Term Growth Potential

Executive Assistant (with PM Skills)

Location: Remote (Working EST hours, 9 AM – 6 PM)

Position: Full-Time | Hourly | Long-Term Growth Potential

We’re looking for a proactive, detail-oriented Executive Assistant to support the CEO of a fast-growing marketing agency.

You’ll manage calendars, communications, task organization, and operational support, acting as the CEO’s right hand to keep projects and people moving efficiently.

This role combines the best of executive support and light project management — ideal for someone who loves staying organized, taking initiative, and helping a growing team succeed.

• Calendar Management : Schedule meetings, prioritize time, handle reschedules and client coordination.
• Email and Inbox Management : Monitor CEO’s inbox, draft/respond to emails, flag important communications.
• Task & Project Management : Create, manage, and track tasks in Asana. Follow up with team members to ensure deadlines are met.
• Meeting Attendance & Notes : Join team and client meetings, take detailed action-item notes, and distribute clear follow-up summaries.
• Task Delegation : Assign tasks to team members based on meeting notes or CEO instructions.
• ️ CRM and Platform Management : Learn and assist with updates and basic management inside GoHighLevel CRM and Slack/Google Workspace systems.
• Operational Support : Help streamline processes, improve workflow efficiency, and manage administrative projects.

• CEO’s schedule, inbox, and tasks are organized and moving forward smoothly.
• Team members are clear on deadlines and deliverables after meetings.
• No action items or important communications are dropped.
• You proactively surface potential issues or delays before they become problems.

• 2+ years experience as an Executive Assistant, Project Manager, or in a similar operational role (marketing agency experience a plus).
• Strong written and spoken English communication skills.
• Highly organized with strong attention to detail.
• Confident using digital tools: Slack, Google Workspace, Asana (or similar project management tools).
• Comfortable learning and using new tools (like GoHighLevel CRM).
• Able to prioritize tasks, manage time independently, and thrive in a remote work environment.
• Positive attitude, proactive mindset, and a team-first spirit.

• Full-time role (approximately 40 hours/week).
• Core working hours: 9:00 AM to 6:00 PM EST (with 1 hour break flexible).
• Paid hourly via time-tracking system.
• Overtime paid when applicable.

• Friendly, growth-driven remote team.
• Opportunities to learn, grow, and expand your skillset.
• Direct mentorship and ability to become a key player as the agency scales.
• Flexible, respectful, and supportive work culture.
• Opportunity for growth in pay, bonuses, and responsibilities based on performance.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Advertising Services

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Barranquilla Metropolitan Area 1 month ago

Bogota, D.C., Capital District, Colombia $8.00-$2.00 2 days ago

Bogota, D.C., Capital District, Colombia 1 week ago

Bogota, D.C., Capital District, Colombia $6 0.00- 800.00 2 months ago

Bogota, D.C., Capital District, Colombia 2 days ago

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Type: Part-time, Remote (10am-3pm U.S Central Standard Time)

About the Role

The Executive Assistant will provide essential administrative support to the executive team of a service station company. This part-time role will include managing purchase orders, tracking inventory, handling email communications, and coordinating various administrative tasks to ensure smooth and efficient business operations.

Role: Executive Assistant

Type: Part-time, Remote (10am-3pm U.S Central Standard Time)

Salary: USD $700/month

About the Role

The Executive Assistant will provide essential administrative support to the executive team of a service station company. This part-time role will include managing purchase orders, tracking inventory, handling email communications, and coordinating various administrative tasks to ensure smooth and efficient business operations.

Executive & Operational Support:

• Manage the executive calendar, prioritizing meetings, appointments, and key business events.

• Organize and coordinate travel arrangements, ensuring smooth logistics for business trips.

• Handle correspondence and communications for the executive team, including email management, phone calls, and scheduling meetings.

Purchase Order & Inventory Management:

• Process and track purchase orders for supplies and materials needed by the service station.

• Maintain accurate records of inventory levels and stock movement to ensure no shortages or excesses.

• Liaise with vendors and suppliers to ensure timely delivery of goods and services, and follow up on any discrepancies or issues.

• Prepare and submit reports on inventory status and order needs, as well as help forecast upcoming inventory requirements.

Administrative Tasks:

• Organize and maintain both digital and physical records, ensuring they are easily accessible, secure, and up-to-date.

• Handle routine office tasks such as filing, preparing reports, and organizing company documents.

• Process invoices and expense reports, ensuring that they are accurate and submitted on time.

• Assist in preparing presentations, documents, and internal reports for the executive team.

Email & Communication Management:

• Manage and prioritize incoming emails, responding to inquiries or forwarding them to appropriate departments.

• Draft and proofread internal and external communications, ensuring they reflect the company’s professionalism and standards.

• Ensure that important messages are addressed in a timely manner, escalating as needed to senior leadership.

Vendor and Stakeholder Coordination:

• Maintain positive working relationships with vendors, suppliers, and other business partners to ensure smooth operations.

• Coordinate with various teams within the company to ensure proper communication of project statuses, inventory needs, and order deliveries.

Team Collaboration & Project Support:

• Support the executive team in overseeing day-to-day operations, helping to streamline processes and optimize workflows.

• Assist in tracking the progress of company initiatives, ensuring that deadlines and deliverables are met.

• Perform other administrative tasks as required to ensure the executive team operates at peak efficiency.

• Bachelor’s degree in business administration, logistics, communications, or a related field.

• Proven experience in an executive assistant or administrative role, with responsibilities in purchase order processing, inventory management, or similar functions.

• Strong organizational and multitasking skills, with the ability to manage competing priorities in a fast-paced environment.

• Proficient in office productivity software (e.g., Microsoft Office Suite, Google Workspace).

• Strong written and verbal communication skills, with a focus on professionalism and clarity.

• Ability to maintain confidentiality and handle sensitive information appropriately.

• Experience with inventory management systems or purchase order tracking software.

• Familiarity with email management platforms and tools.

• Attention to detail and a proactive approach to problem-solving.

• Part-Time position : 4 hours per day, Monday to Sunday , from 10 AM to 3 PM , with Saturdays and Tuesdays off .

• Payment is in USD.

• This is a remote position.

• Candidates must have their own equipment, including a laptop, a reliable internet connection, and a monitor.

This role is ideal for individuals who are highly organized, detail-oriented, and comfortable handling a variety of administrative tasks in a dynamic business environment. If you thrive in supporting senior leadership and are passionate about keeping operations running smoothly, this is the perfect role for you.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Professional Services

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Barranquilla Metropolitan Area 1 month ago

Bogota, D.C., Capital District, Colombia $.00- 12.00 2 days ago

Bogota, D.C., Capital District, Colombia 1 week ago

Bogota, D.C., Capital District, Colombia 2 days ago

Bogota, D.C., Capital District, Colombia $6 0.00- 800.00 2 months ago

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Role Objective

Provide strategic and administrative support to the executive team and operations area, ensuring well-organized information management, efficient communication, and timely task execution. The Executive Assistant will be a key player in coordinating internal projects, managing the CRM, supporting operations, and handling the executives digital presence, contributing directly to efficiency and company growth.

Responsibilities

• Manage executives social media posting, research, outreach, and timely responses, especially on LinkedIn.
• Organize and maintain the Google Drive folder system, ensuring clear, professional internal and external communication.
• Maintain and clean up Bitrix24/CRM and project lists; generate status reports and refine Excel-based reports.
• Support the Operations team and back up Client Success in managing claims and refunds.
• Assist executives and team members with assigned administrative tasks.
• Coordinate and execute internal projects as assigned by the Leadership Team.
• Update and maintain SOPs according to internal changes.
• Conduct research and generate accurate, actionable weekly reports.
• Ensure compliance with KPIs regarding response times, task quality, and data accuracy.

Technical Skills

• Proficiency in Google Workspace (Docs, Sheets, Drive).
• Advanced Excel skills for reporting.
• Experience with CRMs, ideally Bitrix24 .
• Strong command of LinkedIn (Sales Navigator preferred) and Instagram.
• Exceptional copywriting and professional communication skills.
• Previous experience in project management and administrative support in fast-paced, tech-driven environments.
• English level C1 (professional written and verbal communication).

Requirements

• Bachelors degree in Administration, Communication, Business, or related fields.
• Proven experience as an Executive Assistant or Administrative Assistant in dynamic, fast-growing companies (preferably tech-driven).
• Experience managing CRMs, cloud-based documentation, and executive support.
• Outstanding writing and communication skills.
• Certified or proven English level C1 .

This is a permanent position to work in our Cartago site, located in Zona Franca La Lima. Medical insurance, asociation, gym, cafeteria subsidy, free transportation and other, are part of our benefits package.

Job Function Summary:

Responsible for providing administrative support to the General Manager. Implements and manage complex plans and schedules, respond with appropriate urgency to situations and events that require immediate response, maintain confidentiality of information, and possess exceptional organization and communication skills. Represents Coloplast internally and externally and frequently interacts with executive and senior leadership levels within Coloplast.

Major Areas of Accountability:

• Proactive information flow management designed to maximize the General Manager’s productivity and ensure all requests receive attention with the proper level of urgency
• Organizes internal and external meetings
• Acts as point of contact for both local and Corporate Communications and is responsible for local deployment
• Provides complex calendar management – strategically prioritizes and manages General Manager’s schedule and calendar
• Prioritizes and manages travel scheduling and itineraries, both domestic and international
• Prepares high-level presentations and/or reports
• Monitors and completes expense reports accordingly
• Composes letters, memos, and other written correspondence as requested
• Takes minutes from meetings as required
• Ensure awareness of the Quality policy
• Any additional tasks requested by the General Manager

Responsible for:

• Performing their job in compliance with the guidelines given
• Drawing attention to the manager to any difficulties in understanding or following the guidelines
• Drawing attention to inefficiency of the system
• Take responsibility for those safety aspects identified for the given position
• Support the positive EHS culture

Essential Qualifications:

• 2+ years of executive support experience or similar roles
• High School diploma or equivalent required, Associate or bachelor’s degree preferred
• Advanced computer skills in MS Office package
• Fluent English written and verbal skills.

Prefer Qualifications:

• Experience in the medical device industry.

Required Knowledge, Skills and Abilities:

• Demonstrates a strong initiative, flexibility, autonomy, and problem-solving skills
• Exercises sound judgment and sensitivity in maintaining confidential materials with discretion
• Demonstrates excellent interpersonal skills to deal with people at all levels, internally and externally
• Strong organizational skills and attention to detail
• Demonstrated ability to be a team player and work on cross-functional, diverse teams
• Maintains a positive attitude in a fast-paced, high-performance environment
• Ability to prioritize and effectively manage workload

Coloplast Group - Holtedam 1 - Humlebaek - DK 3050 - Denmark

Are you a proven roll up your sleeves individual who enjoys solving growth-oriented problems?

Does the below describe you? If so, please apply. If not, its probably not the right fit.

You are proactive & impatient, but a friendly communicator. You are gifted at reading both people and situations effectively, priding yourself on your intuition. When faced with a difficult situation involving people, you have the ability to convert the unfriendly environment to a more civil atmosphere and influence others to cooperate. Those that know you would describe you as impatient, and mention that you can overwhelm others with your speedy delivery. While you sometimes move too quickly, you enjoy "spinning plates" and thrive in an environment with lots of moving parts. You find it difficult to delegate until trust is earned, and may "test" others until they've proven their worthiness at a given task. You're a detail oriented perfectionist who gets the job done.

We are seeking a dynamic Latin America based Executive Assistant to support a busy entrepreneur with multiple businesses. This role requires a high level of project management skill and open communication. The ideal candidate should be tech-savvy and eager to learn new technologies and automations, with familiarity in tools like Zapier, ChatGPT, CRM systems, and Zoom being advantageous.

Key Responsibilities:

Project Management: Assist in overseeing and managing various business projects.

Schedule Coordination: Manage the entrepreneurs schedule, including meetings and business activities.

Communication: Maintain effective communication within the team and with external partners.

Technology Utilization: Adapt to new technologies and software to optimize business processes.

Qualifications:

Exceptional spoken and written English.

Experience in project management and schedule coordination.

Strong organizational and time management skills.

Comfortable with remote work and effective time management in such environments.

Prior experience as a personal or executive assistant is beneficial.

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Hi there! We are South and our client is looking for an Executive Assistant!

Note To Applicants

• Eligibility: This position is open to candidates residing in Latin America.
• Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered.
• Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority.
  
  

• Manage and monitor high-volume email accounts
• Coordinate calendars and schedule meetings across multiple businesses
• Organize tasks and assist with daily prioritization
• Book travel and manage itineraries
• Support basic bookkeeping and maintain organized data records
• Coordinate dispatch activities and track technician locations
• Execute simple marketing tasks, such as scheduling pre-created social media content
  
  

• Fluent in English and Spanish (written and spoken)
• +2 years of admin experience
• Strong organizational and communication skills
• Comfortable with tech tools (email platforms, calendars, spreadsheets, etc.)
• Able to work independently and take initiative
• Clear but not overly formal communication style
  
  

• Seniority level Associate

• Employment type Full-time

• Job function Administrative
• Industries Repair and Maintenance

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Purpose & Overall Relevance For The Organization

Provide administrative support to the SLT team and organise SLT-level meetings and events including visits by global guests.

Key Responsibilities

• Organise business trips for the SLT, including visa application
• Process company expenses for the SLT team members
• Treats all information with upmost confidentiality
• Plan and organise visits of global guests and global / regional events of the SLT team to ensure a successful visit including agenda creation, store trip arrangements, dinner venue organisation and others
• Support the organisation of SLT workshops and team events to ensure smooth operations of the events
• Support in coordinating and scheduling meetings where all SLT members are required
• Performs key project work and supports ad hoc administrative requests, as required
• Provide back up for executive assistant in his/her absence
  
  

• Provide interpretation and translation for non-Spanish speakers for personal documents, calls, online bookings on non-English sites etc.
  
  

• Senior Leadership Team
• General Affairs
• Key Business Partners and Customers
  
  

• Trustworthy in confidentiality
• Good interpersonal skills
• Ability to navigate skillfully in different cultural and work settings
• Ability to work independently
• Fluent in written and spoken English and Spanish
• Broad business knowledge
• Has advanced computer skills
  
  

• More than 5 years of progressive experience
• Mature, well-organized, a self starter with enthusiasm and initiative
  
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Administrative
• Industries Manufacturing, Retail, and Sporting Goods Manufacturing

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Bogota, D.C., Capital District, Colombia 2 weeks ago

Bogota, D.C., Capital District, Colombia 6 days ago

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Barranquilla Metropolitan Area 1 month ago

Bogota, D.C., Capital District, Colombia 6 days ago

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Company Description:

Sutherland is seeking an attentive and goal-oriented person to join us anExecutive Assistant . We are a group of driven and hard-working individuals. If you are looking to build a fulfilling career and are confident you have the skills and experience to help us succeed, we want to work with you!

Job Description:

As an Executive Assistant, you will act as the right hand of the company executive. Your role is crucial in supporting top-level executives and ensuring smooth operations within the organization. Your primary responsibilities include:

1. Calendar management: Organizing and managing the executive's schedule, including setting up meetings, appointments, and events. You'll be responsible for coordinating with internal and external stakeholders to ensure efficient time management.

2.Travel arrangements: Booking and coordinating travel arrangements, including flights, accommodation, and ground transportation, for the executive and sometimes for visiting clients or partners.

3.Communication management: Acting as a gatekeeper and managing all incoming and outgoing communications on behalf of the executive. This includes screening phone calls, managing emails, and drafting correspondence.

4.Meeting coordination: Scheduling, preparing for, and attending meetings. This includes creating and distributing agendas, taking minutes, and following up on action items to ensure deadlines are met.

5.Documentation and reporting: Managing, organizing, and maintaining important documents, files, and records. You may also be responsible for compiling and formatting materials for presentations or reports.

6.Project support: Assisting with various projects by gathering data and preparing reports or presentations as needed. You may also be involved in coordinating project timelines and ensuring tasks are on track.

7.Relationship management: Building and maintaining positive relationships with clients, partners, and key stakeholders. This may involve attending meetings, events, networking on behalf of the executive, and acting as a liaison between different departments or external parties.

8.Office administration : Assisting with general administrative tasks, such as ordering supplies, managing office equipment, and coordinating IT, for any executive needs.

Overall, as an executive assistant, you play a vital role in supporting the executive and enhancing their productivity and efficiency. Strong organizational skills, excellent communication, and the ability to multitask and prioritize are essential for success in this role.

Qualifications:

• Earned a Bachelor's/College Degree in Secretarial or equivalent.
• Technical proficiency: Ability to use MS Office applications: Outlook, Excel, Power Point, and Word, Project Management Tools, and other relevant software.
• Communication skills: Excellent verbal and written communication skills
• Interpersonal skills: Building and maintaining relationships with executives, colleagues, clients, and vendors is important. Being personable, adaptable, and able to collaborate effectively are valuable interpersonal skills.
• Excellent ability to build networks within and across functions through proactive communication
• Organizational skills: Need to be highly organized to manage the multitude of tasks and responsibilities that come their way. Strong time management, prioritization, and attention to detail are key.
• Problem-solving abilities: Being able to think quickly, recommend solutions, and troubleshoot effectively can make a significant difference in this role.
• Flexibility and adaptability: The ability to adapt to changing priorities, deadlines, and unexpected situations is a valuable attribute for an Executive Assistant. Flexibility and the willingness to go the extra mile when needed are greatly appreciated.
• Proactive mindset: A proactive mindset helps Executive Assistants anticipate needs, manage workloads efficiently, and take initiative in supporting the executive or team they work with. Being proactive can help streamline processes and contribute to the overall success of the organization.
• Professionalism and discretion: Handle sensitive information and are privy to confidential matters. Maintaining a high level of professionalism and exercising discretion is vital in this role.
• Strong work ethics, integrity, trust worth, flexibility, diversity, customer service orientation, leadership/coaching skills and team building abilities.

Additional Information:

All your information will be kept confidential according to EEO guidelines.